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Travel


My employees need to travel for work, what can I do to assist them?


If you’re employee must travel for their work, you may wish to consider the following letter format:

TO WHOM IT MAY CONCERN

ESSENTIAL TO TRAVEL TO WORK
 
I am writing to confirm that the person in possession of this letter is employed by (enter business name and location|).
The First Minister has been clear that food production is part of our critical national infrastructure and should continue where it is necessary and where it can continue safely in line with social distancing.

We want to assure you that this letter is not being issued to all our employees. It is only being issued to employees who are absolutely essential to the ongoing operation of our business so that we can continue to produce food.

This individual is a key part of our business and is essential to our ability to produce food.  We have therefore requested that they are still required to travel to work.

Should you have any questions, whether this is confirmation of their name and they are in fact employed by the business, please do not hesitate to contact me on (enter telephone number).
 
Yours sincerely
 
(Enter Name)
(enter position in the business)


Please click below to download the letter templates

Farm Worker Movement Letter

Key Workers Movement Letter

I have asked my employee to stay away from work, what should I be doing?

If you have asked your employee to stay away from work, for example because they have returned from an affected area, they will be entitled to their usual pay unless there is an express contractual right to suspend without pay in these circumstances.

I have a worker who has self-isolated, what should I be doing?

In response to the coronavirus outbreak, new Regulations known as The Statutory Sick Pay (General) (Coronavirus Amendment) Regulations 2020 came into force on 13 March and will remain in place for 8 months.

These changes alter the Statutory Sick Pay (General) Regulations 1982 and means employees who have self-isolated in accordance to guidance published by the Public Health Bodies in Great Britain and are unable to work will be eligible for Statutory Sick Pay (SSP).

This means that SSP is extended to employees who are self-isolating with a symptom of COVID-19 for 7 days in accordance with Public Health Advice.

I have an employee who is self-isolating, how does this fit with the Agricultural Wages (Scotland) Order?

The Scottish Agricultural Wages Board have advised that an employer has some discretion in terms of whether to pay if the employee is not actually unwell.

If the worker is not unwell but has been told to self-isolate in accordance with government guidance then they are still entitled to SSP.

If the worker has no symptoms, are genuinely well and have not been told of any reason why they would have to self-isolate (for example by NHS 24) then the situation must be considered on a case by case basis whether it is appropriate to pay the employee sick pay or not.

It is vital that the first port of call should be to have a conversation with your employee and seek legal advice if you are unsure about how to proceed.

I have an employee who is absent from work because they have contracted COVID-19, what should I do?

As per any other illness, Scottish agricultural workers are entitled to Agricultural Sick Pay (ASP) through the Agricultural Wages (Scotland) Order.

Workers must qualify for ASP and it is not paid for the first three days of absence.

For more information regarding ASP, please refer to the Agricultural Wages (Scotland) Order (no.66) 2019, available here: https://www.gov.scot/publications/scottish-agricultural-wages-board/

If you have any questions regarding Agricultural Wages Order, contact the Scottish Agricultural Wages Board (see key contacts).

Please note, as of 1 April 2020, the new Wages Order will take into effect. The 67th Order is available here: https://www.gov.scot/publications/agricultural-wages-scotland-twenty-fourth-edition-guide-workers-employers/

It is vital to keep up to date with information from the UK and Scottish Governments regarding when it is safe for your employee to come back to work and seek medical recommendations from NHS 24 or your employees’ GP.

What can I do if an employee needs time off work to look after a dependent?

The UK Government states employees are entitled to time off work to help someone who depends on them in case of an emergency. This applied to situations related to COVID-19.

Further advice is available here: https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19/guidance-for-employers-and-businesses-on-coronavirus-covid-19#what-to-do-if-an-employee-needs-time-off-work-to-look-after-someone

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